Last Updated: 24 october 2025
Welcome to TalentOn — a comprehensive web-based application designed to simplify and streamline business operations. We value your privacy and are committed to safeguarding your personal and organizational data. This Privacy Policy explains how we collect, use, and protect your information when you use our website and services.
1. Overview
TalentOn helps businesses efficiently manage users, projects, and clients through powerful features like user management, time tracking, invoicing, time-off management, and payroll processing.
In providing these services, we prioritize the security, confidentiality, and responsible handling of your data.
2. Information We Collect
To deliver a seamless experience and ensure the accuracy of our services, we may collect the following types of information:
a. Personal Information
Name, email address, phone numberRole, company name, and login credentialsAccount preferences and profile details
b. Employment and Company Data
Employee ID, department, position, and project associationsTime-tracking data (work hours, project logs, billable and non-billable time)Leave and time-off recordsPayroll-related details necessary for accurate processingUploaded files and supporting documents (e.g., approvals, receipts, timesheets)
c. Usage and Technical Information
Browser type, operating system, and device informationIP address, access time, and usage patternsPages visited and actions performed within the TalentOn platformd. Cookies and Tracking
We use cookies and similar technologies to remember your preferences, improve functionality, and analyze usage to enhance our platform performance.
3. How We Use Your Information
We use collected information solely for providing, maintaining, and improving our services. This includes:
Creating and managing user accountsManaging projects, clients, and team assignmentsTracking work hours and project activitiesGenerating invoices automatically based on tracked dataHandling employee time-off requests and approvalsProcessing payroll accurately using integrated time dataCommunicating updates, notifications, and support messagesAnalyzing platform usage to improve performance and reliabilityEnsuring compliance with applicable laws and regulations
4. Data Sharing and Disclosure
We respect your privacy and do not sell your personal data. However, we may share information in the following cases:
Service Providers: With trusted partners who assist in hosting, data storage, analytics, or system support — all under strict confidentiality agreements.Legal Requirements: When required to comply with applicable laws, legal processes, or government requests.Business Transfers: In case of a merger, acquisition, or restructuring, your information may be securely transferred under the same privacy standards.
5. Data Security
We implement advanced security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These include:
Encrypted data transmission and storageSecure access control mechanismsRegular audits and monitoringCompliance with industry-standard data protection practices
6. Data Retention
Your information is retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. When no longer needed, data is securely deleted or anonymized.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
Access the personal data we hold about youRequest corrections or updatesRequest deletion of your dataWithdraw consent for certain types of data processingObject to processing or request data portabilityYou can exercise these rights by contacting us at [insert contact email].
8. International Data Transfers
If you use TalentOn from outside our primary operating region, your data may be transferred to and processed in other countries. We ensure that all data transfers comply with applicable privacy laws and maintain equivalent protection standards.
9. Children’s Privacy
TalentOn is intended for professional use and is not directed toward individuals under the age of 16. We do not knowingly collect personal data from minors. If such data is found, it will be promptly deleted.
10. Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Updates will be posted here, with the revised date indicated above. Continued use of our platform signifies your acceptance of the updated terms.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your data, please contact us at:
TalentOn
Email: admin@talenton.io
Address: Calle 50, F&F Tower, 37th Floor, office D, Republic of Panama
